Almost every industry is looking to switch to LMS compliance training. Now, one may ask, what exactly is compliance training? It is defined in simple terms as a form of employee training mandated by a set of regulations and guidelines. Compliance training educates your employees concerning the rules and regulations of the industry. These rules have been introduced to maintain the workplace’s safety and the employees’ dignity.
Choosing the Right LMS for Compliance
It is essential to choose the correct LMS to address your compliance needs. A comprehensive guide on how to go about it is given below:
- First, you need to identify your LMS compliance goals and the audience for your learning content.
- Suppose you’re using an LMS to train the employees in your company. In that case, you’ll need an LMS that can formalize learning processes, such as employee onboarding or making them understand compliance guidelines. To achieve this, you’re going to need an LMS that makes it easier to maintain a list of employees and track compliance. Customer training through an LMS optimizes onboarding, lessens employee turnover (increases retention), and presents several opportunities for upselling.
- Once you know your training audience, it will be easier to proceed. By recognizing your audience, you can tailor your LMS content to their needs. Thus, you ensure that the training is effective and resonates with them. You can also decide the level of complexity and speed of learning materials.
- Once your audience has been identified, the next step is to specify the LMS features that you need as opposed to the features that you’d like to have.
- There is no dearth of LMSs out there, but the LMS you finally choose has to support the necessary features to ensure that it suits your purpose. Depending on your goals, the definition of critical features can differ from one business to another.
- This is by far the most important feature that you should look for. An easy-to-use platform ensures that your admins can use the LMS without requiring training on how to do so. This makes the process of using the LMS far easier and a positive experience, leading to increased engagement.
- One of the best things about using an LMS is that it provides powerful reporting. LMS reporting makes it remarkably easy to track learner progression, course completion status and rate of success, exam results, and other similar things.
- Integrating all the applications already in your organization will maximize your LMS’s efficiency. LMS integrations can help increase learner and administrative engagement and deliver an improved user experience.
- Even after putting in the best effort, some compliance training materials can be dull and challenging to read. Thus, you should divide them into small pieces to make learning easier for your staff. This is known as ‘microlearning.’ This way of learning lets staff learn at their own pace, making it less likely to interfere with a very high workload or any pending deadlines they must manage. It also makes the material far less intimidating. Watching a three-minute video is much more achievable than a half-day seminar.
- If you make training more interactive, then it boosts information retention and makes the sessions more engaging. A simple way to do this is to conduct quizzes and hold small skill checks throughout the process. This can provide evidence that a particular employee can adequately understand your workplace compliance training materials and offer you feedback on the course.
However, making the quizzes too high-standard can amp up the stress factor. Make sure that does not happen. You should ensure that it remains low-stakes and low-key to avoid creating any kind of stress. You should hold quick tests of understanding and memory without applying pressure.
Handling Compliance Audits with an LMS
Below are some of the ways you can handle compliance audits with an LMS:
Hold Consistent Training for Each Employee
The auditors will check whether training has been delivered consistently across every team member. You must show that the same training has been delivered and assessed appropriately within a specified timeline. That said, training requirements can vary by job title or by department. For example, warehouse staff would need to meet different compliance standards compared to your customer service team, such as obtaining the ‘safe handling’ certifications.
Set Up a Role Hierarchy
You must set up your user population according to a strict hierarchy to demonstrate job roles and salary grades. This will enable you to easily get the reports from your LMS at a certain level or within a certain department. Demonstrating online training at a certain level is a huge part of auditing.
Ensure Completion of Training
You should use built-in alerts within your LMS to ensure you get a 100% completion rate. You would do well to remember that online training is not just about completing an online course. You should also engage your corporate learners to demonstrate changed behavior after completing online training. You should make sure that this is enforced for every online training course you create, and completion will never be an issue.
Version Control
You can update some standard online training at your own pace, such as onboarding online training. The training course will stay the same, but the new version should be registered as such. The online training course often needs to be updated to align with new compliance requirements.
Conclusion
In conclusion, LMS training is here to stay. It will not only save you from extra costs and having to invest unnecessary extra time on employee training or compliance, but it will also track compliance with 100% accuracy and deliver near-foolproof results. So, read this article carefully and make wise decisions on the nitty-gritty of LMS compliance training.
